Family Camp is not only an opportunity for the family to come together for spiritual growth and relaxation, it is an opportunity for different ministry organizations to promote their work. We do have a limited number of spaces available in the exhibit hall, so we encourage you to look over the information below, then mail in the application and appropriate amount of money for the number of spots you desire. THIS DOES NOT GUARANTEE YOU A SPOT. If we run out of space or if you fail to qualify according to our guidelines, we will notify you. We will not give you a confirmation of your acceptance. You will be informed of your location when you arrive.
RULES FOR EXHIBITORS
At the Hillsboro Family Camp
Display space is available for ministries as opposed to businesses.
The ministry must promote New Testament Christianity, as described in the Bible.
Requests for space must be received at least one week prior to Family Camp.
To sell items, Exhibitor must have a ministry or service approved by the Trustees.
No "political" materials will be allowed.
Table space granted may NOT BE "loaned" or "shared" with another ministry or service, without prior approval by the Trustee in charge of the Display Area. Each ministry must register its own display.
Exhibitors MAY NOT bring their own display tables or other display apparatus that occupies display area and floor space without PRIOR approval.
Non-Christian related merchandizing IS NOT allowed.
If you have to cancel or leave early we request you notify the Trustee in charge of displays or the Director. "Dead space" in the display area distracts from all other displays.
Approval for any display rests with the Trustees of Person to Person Ministries. If you have any questions concerning the display area, the rules for display or special circumstances, please contact the Trustee in charge of displays or the Director.
EXHIBIT INFORMATION FOR HILLSBORO FAMILY CAMP
37th Annual Meeting – July 28th – July 31st, 2008
Exhibit Location: The exhibit area will be located in the new display/restroom pavilion as they were last year. We have installed canvas on the sides to protect from the weather.
Open and Closed Policy: Exhibit area will be closed during all speaking sessions. Lights in the exhibit area will be turned off during these periods and we ask that you not attend your table during this period. The exhibit area will be monitored during the sessions by our security, but we will not assume responsibility for your property.
Policy: Person to Person Ministries reserves the right to reject any requests for exhibits. See "Rules for Exhibitors" (Enclosed).
Table Size: The tables are approximately 8’ x 30" in size. These are the standard "church tables" most of us are familiar with. This is the only item that will be supplied for your display.
Electrical Service: Our hopes are to have electrical outlets in place in the ceiling for your use. Please be considerate of other exhibitors and use only one outlet. If you need more, please bring a power strip. We will not be supplying extension cords, etc.
Registration Fee: To help share the expenses, the following fees will be charged and must be paid prior to the week of Family Camp. There has been no change in the cost for the past five years.
1. Those on the program or who are affiliated with Person to Person in an official capacity: Half Table - $XX.00 Full Table - $XX.00
2. Those not on the program and are not affiliated with Person to Person officially: Half Table - $XX.00 Full Table - $XX.00
Set-up and Tear Down: Exhibitors may begin setting up on Sunday of the week of Family Camp in the afternoon. All exhibits MUST be taken down immediately following the final session on Thursday night. Please indicate on contract as to the day and time you will be setting up and tearing down. This will allow us to remove tables that are not in use so as to make the display area appealing.
Liability: Person to Person Ministries will not be responsible for any loss, damage or injuries resulting from any cause related to setting up or dismantling display, prior to, during or subsequent to the period covered by the exhibit contract. The Exhibitor, in signing the contract, expressly releases Person to Person from this responsibility.
Payment Information: Make checks payable to Person to Person Ministries and mail both the check and the contract to Person to Person Ministries, P.O. Box 39, Hillsboro, OH 45133
Weather Plans: Due to frequent weather changes at Family Camp, we have in place a plan to lower tarps around the sides of the building to prevent rain from blowing in on the displays. This will not prevent water from coming in around the bottom of the tarps, but hopefully it will prevent it from blowing onto the displays themselves. You will want to keep things off of the floor or store them in plastic boxes.
EXHIBIT CONTRACT
FAMILY CAMP
37th ANNUAL MEETING
Restoration Acres, Hillsboro, Ohio
July 28th – July 31st, 2008
Name of Organization being exhibited: ___________________________________________
Address ________________________________________________________________
City: __________________________ State _______ Zip __________________
Phone (____) ______________ day (____) ________________evening
Email _______________________________________
Contact Person/Person Responsible: ______________________________________________
Address ________________________________________________________________
City: __________________________ State _______ Zip __________________
Phone (____) ______________ day (____) ________________evening
Email _______________________________________
Please mark one of the following:
___ Exhibitor is neither officially affiliated nor on the program.
___ Exhibitor is on the program
___ Exhibitor is officially affiliated
What we need:
___ Full Table ($XX per table if not affiliated or not on program, $XX if affiliated or on program)
___ Half Table ($XX if not affiliated or not on program, $XX if affiliated or on program)
Set up/Tear down: Displays can be set up Sunday afternoon and must be torn down immediately following program on Thursday evening.
We will be setting up on ____________ (day) at approx _______o’clock.
We will be tearing down on ______________________________ (day or date) at approximately ___________________________ (time).
I have read the contract and the "Rules for Exhibitors" and fully understand the policy, fee schedule, display times, take down times and all other responsibilities of Exhibitors. I understand protection of the display material is not the responsibility of Person to Person, but rather, is under my personal care.
Enclosed $_________
___________________________________
Authorized Agent’s Signature
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