2008 Hillsboro Family Camp
July 28th-July 31st
Restoration Acres, Hillsboro, Ohio
PLEASE BE SURE TO READ ALL OF THE INSTRUCTIONS
AND INFORMATION CAREFULLY BEFORE YOU REGISTER,
AS THERE HAVE BEEN SIGNIFICANT CHANGES.
Below is a copy of the Family Camp Registration Packet
You MUST Read the packet before registering. If not, you will
not be able to register correctly. You mat also download
the packet in 'doc' or 'pdf' format along with the
registration forms at the end of the document.
Person to Person Ministries’
2008 Hillsboro
Family Camp
July 28th – 31st
Registration Packet
February 20, 2008
Dear Family Campers,
On October 2, 2007 we were paid a visit by the Highland County Health Department due to an inquiry made to the Health Department concerning one of our camping policies. As a result of this meeting, we are now being required to obtain a temporary license for the week of Family Camp. We also found out that we have been in violation of the law for 16 years, and they have graciously decided not to pursue fines against us. The Health Department is working with us to make Family Camp a safe and enjoyable week for everyone.
However, in order to comply with legal codes, we must make some changes and additions to our policies that will affect us all. These changes, although costly, will bring some positive changes to your week of camp. They will affect camping lots significantly, as well other areas of our campgrounds, facilities, and policies. We ask for your patience and cooperation as we do our best to implement these changes.
Enclosed you will find several items that need your attention. Included in this material is a new registration form that must be filled out and mailed in along with your registration fee. Please read all of the information before completing your registration form. You will be asked to sign your name acknowledging that you have not only read all of the forms, but that you and your family (group) are going to adhere to these policies.
We are also asking for your help. As a result of these changes we will need to invest over $25,000 in our campgrounds to begin this process of bringing things up to code. The Health Department is working with us, but it is our responsibility to meet the codes and abide by the law.
We appreciate your help and cooperation in this process. We ask that you pray for us, the ministry, and each other that this process will go smoothly and allow us to be more effective in ministry.
Yours thru Jesus,
Kerry Allen
Executive Director
Registration Information
Please read the following information concerning registering for Family Camp. It is important that you read this information due to the fact that there have been many changes made from years past. Your attention to this will help us in making sure your registration is processed in a timely manner. Failure to fully complete a registration form will result in the registration being returned for completion.
1)
GENERAL INFORMATION:a)
Camp Lots: All camping lots must be registered under an individual’s name and no individual can register for more than two lots. Registration fees can be paid by the church, but for emergency and safety issues, we must know who is camping on each lot.b)
Church Youth Groups will need to fill out a different registration form included in this packet. A youth group must have an adult for every 5 youth.c)
You will not be guaranteed your lot from last year. Although we would like to continue this policy, we just can not guarantee that your lot will even be an approved lot for this year. We will do our best to put you in the same lot as last year, but we just cannot make that a guarantee at this point. To comply with legal issues we have to make several changes in the lots which will result in losing lots.d)
In order to have a chance at the lot you had last year, your registration must be postmarked by June 9, 2008. No exceptions will be made!e)
No phone registrations will be accepted except during the week before Family Camp.f)
All campers must check in when they arrive at the campgrounds. We will have someone on duty from 8:00 a.m. to 11:00 p.m. starting Friday July 25th through Monday July 28th. If you arrive before Friday or after Monday, please come to the office to check in.g)
Absolutely no parking of campers before checking in, you might find it an inconvenience to move your camper/tent after you have set it up. It is important that we get you in where you need to be and how you need to be so that you won’t have to move later.h)
Lot confirmations will not be sent. You will be informed of your lot number when you arrive at the gate.i)
You must send your money with your completed registration form before we will honor your registration. Any registration that is sent in without payment will be returned and vice versa.j)
Motor home lots will be assigned only to those having motor homes or large 5th wheels. If you have had a motor home lot in the past and are no longer bringing a motor home, please note that on your registration form so that we can assign that lot to someone bringing a motor home.k)
Dump Stations will be closed when you arrive! We will no longer allow dumping at our dump stations upon your arrival. We cannot handle the number of people using the dump stations when they arrive and then before they leave. This is taxing our system and thus we must put an end to this practice.2)
REGISTRATION COSTS:Due to the changes we have had to make, the continual cost increases for water, electric, and maintenance and the cost of upgrading electric and water as people bring bigger and bigger units, we are implementing a new registration cost starting in 2008. Your cost will depend on the size of camper you bring. Costs for Family Camp are subject to change from year to year.
a)
Tents, Pop ups and other portable units (non self-contained) - $35.00 per lotb)
Recreational Vehicles (self contained) up to 30 feet - $40.00 per lotc)
Recreational Vehicles (self contained) 31 feet and above - $50.00 per lot
Restoration Acres Campground Policies and Guidelines
Adopted by the Trustees of Person to Person Ministries ~ January 19th, 2008
These policies and guidelines listed below will be followed throughout the year and are in compliance with the Ohio Department of Health’s Ohio Campground Rules and Regulations and the Person to Person Trustees. These rules and regulations have been implemented for your benefit and the benefit of those camping around you. Your camping at Restoration Acres is an agreement with Person to Person Ministries to abide by the rules and policies established.
All rules and regulations are subject to change at any time by the trustees of Person to Person Ministries to maintain compliance with Ohio Department of Health’s Campground Rules and Regulations.
SECTION I: GENERAL RULES AND REGULATIONS
1) CURFEW:
a) 11:00 p.m. is designated as “quiet time”, which means be quiet.
b) AT 11:00 p.m. your children and any other youth whom you are overseeing are to be with you. Parents and chaperones are responsible for the youth you brought here.
c) Bathroom trips by minors are to be supervised by a responsible adult between the hours of 11:00 p.m. and 7:00 a.m.
2) RESTRICTED AREAS: All undeveloped areas are off limits. Children’s pavilions are off limits from 9:30 p.m. to 7:00 a.m. Adult and teen Pavilions are open until the 11:00 p.m. quiet time.
3) BEHAVIOR deemed to be unchristian-like by the trustees or their representatives, destructive use of campground facilities, attempted harm of other persons or their property, and violation of time and boundary regulations will be handled as outlined in section IV of our Policies and Guidelines.
4) ATTENDANCE: Any one under 18 years of age is to be with an adult during session times if they are not attending sessions.
5) MODESTY: Dress that honors Christ is expected. Questions in this area will be directed to the trustees.
6) EQUIPMENT SUPPLIES: No equipment and supplies of Person to Person Ministries is to be used for personal use.
7) NO ALTERATIONS to the campgrounds, building, etc. are allowed. This includes putting nails, screws or any other object in a tree.
SECTION II: CAMPING REGULATIONS
1) CAMPING LOTS:
a) All camping lots must be registered under an individual’s name, and no individual can register for more than two lots. Registration fees can be paid by the church, but for emergency and safety issues we must know who is camping on each lot.
b) All units must be in a designated lot. You cannot use two lots for one camper. All units must be on a lot according to item e below. If you are not using one or both lots your lot(s) can be re-assigned to someone else.
c) There is a limit of one vehicle per lot. Parking lots are to be used for extra vehicles.
d) Lot assignments will be based on camper size and number of units.
e) All campers must adhere to the rules regarding camp lot boundaries and spacing requirements.
i) Each site is only allowed to have 1 recreational vehicle and 2 portable camping units or 3 portable camping units. (Any self-contained unit is considered a recreational vehicle. Tents and pop-ups are considered portable camping units.)
ii) Side of recreational vehicle must be 15 feet away from recreational vehicle/portable camping unit on next lot.
iii) End of recreational vehicle must be 10 feet away from recreational vehicle/portable camping unit on next lot.
iv) Portable camping units must be 10 feet away from portable camping units on next lot.
v) All units must be 5 feet apart on same lot.
vi) All units must be 7.5 feet away from property lines.
vii) All units must be 15 feet from any and all buildings.
viii) All units must be 5 feet off of all roads in the campground.
ix) All vehicles at campsites must be 5 feet off the road.
2) ELECTRICAL ISSUES:
a) Only one unit per lot may be plugged into an electric outlet. If after all the other units are in and there are empty outlets, another outlet can be used so long as it does not cause problems for the other campers.
b) You will not be allowed to run electric from one recreational vehicle to another recreational vehicle either on the same lot or a neighboring lot.
c) During very hot times we are tempted to let our air conditioners run all day and night. Due to the strain on our electrical supply, we encourage you to run your air conditioners at night only, unless for medical purposes.
3) DUMP STATIONS:
a) All grey water must be dumped in the grey water dump containers in your camping area. DO NOT DUMP ANY WASTE WATER ON THE GROUND.
b) Self-contained units must dump their black and grey water at the solid waste dump stations.
c) Solid Waste Dump Stations are located in the field by the old entrance.
4) TRASH:
a) Camp lots must be free of any accumulation of trash at all times.
b) Trash needs to be kept in a closed container or trash bag. Trash bags need to be taken to the dumpsters prior to curfew.
c) Dumpsters are located in the field by the old entrance.
5) WATER SPIGOT: Water spigots are scattered throughout the campgrounds and may be used to fill your camper’s holding tanks only. You are not allowed to keep a hose hooked up to a spigot.
6) GENERATORS: Unless you are in the designated generator area, turn your generator off by 11:00 p.m. and do not start it before 8:00 a.m.
7) PETS: We have a NO PET(S) policy. In the past we have had a no pet policy, but some insist on ignoring this rule. Starting in 2008 you will no longer be allowed to have a pet at Family Camp. You need to make arrangements with someone to take care of your pet during Family Camp. Any one bringing a pet will be asked to take it to a local kennel or leave. Service animals are exempted.
8) Bicycles, skateboards, scooters, motorized mini cars/trucks or the like are NOT allowed.
9) No unlicensed driver is to operate a motor vehicle, including golf carts.
10) NAILS AND HOOKS IN TREES: You are not allowed to use any form of nails, hooks, screws, etc. to hang items from a tree.
11) CAMP SITE CLEAN UP: Before you leave camp clean up your site.
12) CAMP FIRES:
a) Camp fires must be supervised by an adult at all times. If there is no adult present, put the fire out.
b) No trash burning is allowed.
c) You can find FIREWOOD along the power lines at the back of the property.
d) All firewood needs to be returned to this location following camp.
e) Do not stack firewood against or between trees
SECTION III: WEATHER POLICY
It is the intention of Person to Person Ministries and the trustees to protect our staff and visitors from threatening weather to the best of our abilities. This policy is to be followed by everyone on or using these facilities. If this policy is not followed you will be asked to leave the property.
1) AUTHORITY: The security staff, under the direction of the Camp Director, will give directions and instructions in case of inclement weather. Their orders are to be followed at all times.
2) YOUTH LEADERS: All teachers and leaders of small groups are to take charge of their own group and move them to the nearest steel building or pole building. Assemble everyone near the center of the building or farthest from the direction of the storm. You are to remain there until the all-clear signal is given by security.
3) DO NOT TRY TO MOVE people across the campground during inclement weather.
4) ONLY EMERGENCY VEHICLES so marked are to be driven on the campground until the all-clear signal is given. This will avoid traffic jams that would slow down emergency vehicles.
5) HELP: If asked, aid security by carrying out their instructions to the best of your ability.
6) CONSIDER OTHERS FIRST: In case of emergency we must keep the best interests of all the people in mind.
7) ALL CLEAR: Once the emergency has passed you will be free to move about the campground, observing all safety rules and courtesies.
SECTION IV: PATROL AND PENALTIES
There will be a designated group of volunteers during the week of Family Camp tasked with patrolling the grounds and aiding in the overall security of the event. Security Personnel’s camp sites are designated by an Orange Flag and they will be wearing an orange button. Their main concern is the safety of all who attend our event. FRS radios are used by security and they can be reached on channel one. Please keep off this channel, unless you have an emergency situation.
If you are willing to serve on the security team during the week there is an organizational meeting on Monday at 3:00 p.m. at the Resource Center.
1. It is important that you follow all directions given by security personnel.
2. The camp rules are to be followed at all times. If there are any concerns with the regulations please discuss them with the Trustees, not the Security Staff.
3. Children are to be at their campsites or with a parent/chaperone after the quiet time. Bathroom trips are to be supervised after this time until 7:00 a.m.
4. Penalties for violations by youth (those under the age of 18). Violator(s) will be restricted to the presence of their parent/chaperone for the next twenty-four hour period. If a second violation occurs, or a bad attitude exists on the part of the parent/chaperone regarding the discipline, they will be asked to leave the grounds.
5. Adults will be asked to correct their violations immediately, if there is any debate as to whether or not there is a problem, it should be discussed with the Trustees.
Family Camp Registration Packet Download Doc Family Camp Registration Packet Download PDF
Family Camp Youth Group Registration Form Doc Family Camp Youth Group Registration Form PDF
Family Camp Registration Form (Campers: Self-Contained, Pop-ups, Tents, etc.) Doc
Family Camp Registration Form (Campers: Self-Contained, Pop-ups, Tents, etc.) PDF
********************************************************************************************
For Your Information:
Contact us: If you need to contact us for more information or questions you can reach us by phone at (937) 840-9071 or by email at p2pm@att.net.
Location: We have wonderful facilities with over 600 campsites, as well as electric hook-ups, water spigots, and shower/toilet buildings throughout the campgrounds.
Hotels and Motels: Please visit our website at www.p2pm.org to obtain a listing of available housing in the area
|
Guidelines for a Great Week of Camp
Below are just a few of the guidelines that are in place to assure you and your camping neighbors a better week of camp.
1. GENERATORS are allowed but must be used in accordance with Section II, #6 of the Restoration Acres Campground Policies and Guidelines above. 2. NO PETS! Make arrangements to have someone care for your pet while you are at Family Camp. This rule has been in place for several years, yet more and more people have chosen to ignore it. Please don’t put us in the position to ask you to take your pet back home or to a kennel. See Section II, #6 of the Restoration Acres Campground Policies and Guidelines above. 3. NO BICYCLES, SKATEBOARDS, SCOOTERS, or other such toys. No four wheelers or other means of transportation are allowed. Handicap scooters are allowed. You can bring golf carts, but they will be required to follow the same rules as automobiles and can only be driven by licensed drivers. 4. NO UNLICENSED DRIVERS are allowed to drive any vehicles on the campgrounds.
There are other guidelines as noted above in the Family Camp Registration Packet. We appreciate your desire to make everyone’s week more enjoyable by following all of the guidelines. |
DHTML Javascript Menu By Milonic.com